Marten Bütow
4. December 2017 0
Collaboration

Reduce your worries with digitization

“There must be a different way” – that’s the catalyst in half of all cases when I talk to customers or prospects about dynamic workplaces. The other half represents the viewpoint: “There must be a cheaper way” – and, purely linguistically, you can understand that as a variation of the first statement.

Always digitization …

We usually hold all powerful digitization accountable for initiating the transformation to the dynamic workplace. But, if we’re honest, that’s a sort of killer argument that can mean everything and nothing. And we as the persons hearing it don’t like to out ourselves as laypersons when it comes to digitization. So we nod, look as if we understand and take the question marks in our mind back home with us.

The external developer and the large company

Examples are far better. They suddenly make the confusing subject of digitization easier to grasp and understandable. Let’s take a large international group, for instance. Like at every other company, it runs a large number of applications. Some of which are customized and home-spun. And that have to keep on being “spun” further, as it were. As part of projects with a limited term, external developers are developing a system for capturing and processing CRM data. (CapproC in the internal parlance) CapproC is one of those projects that never ends. The software is constantly being improved and expanded.

Now, the external developer needs to access CapproC, must be given rights in the company network, and have to be administered. The conventional approach: They’re naturally supplied with a notebook under the official management of the client. Of course, they should also not sink into oblivion at their actual employer. So there are, for example, a record of hours worked, project documentation, team events, meetings, etc. And, of course, they have a laptop for that, too. Have you ever used two workplace systems for two clients? Carlo Goldoni described the situation in a splendidly apt and entertaining way in his comedy “Servant of Two Masters”: Truffaldino teetering on the edge of a nervous breakdown. I personally don’t believe that the situation is made easier by the additional component of IT.

Digital workplace: “Bring your own device” creates a win-win situation

A “bring your own device” solution is ideal for that. External employees bring along their familiar laptop, which is then integrated securely in the company network and are given a suitable e-mail address and the access they need to CapproC. With a raft of huge advantages: When the assignment is over, they simply take their laptop with them (as on every evening), are logged off for good and that’s it. You can significantly streamline your own process for onboarding external employees. And, you make the work easier for the external employee – a win-win situation.

And maybe mobile use as well?

If the application is also made available from the company’s data center over a secure network connection, there’s even the possibility of avoiding the daily traffic jam by testing and programming it from home. Just in the same way that users of the application are given mobile access, by the way. That also lends itself better to dynamic, modern working models.

So is that digitization? Of course, that can be argued at length. But working from anywhere in a dynamic and simplified model, easier management of the workplace system, I think that sounds pretty modern. And is precisely what dynamic workplaces can enable.

What should the dynamic workplace be like so that companies are fit for the future? Benny Tritsch and Brian Madden have addressed the issue for us in a white paper. You can download it here.

 

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